The International Centre for Evaluation and Development (ICED) is committed to protecting the privacy and security of the personal data we collect. This policy outlines how we collect, process, and store personal data in compliance with the General Data Protection Regulation (GDPR) and the African Union Convention on Cyber Security and Personal Data Protection, commonly known as the Malabo Convention and the United States Data Protection Laws.
Your privacy on the Internet is of significant importance to us. This privacy policy applies to all the ICED online platforms and sites associated with the iced-eval.org domain and sub-domains.
For the purposes of data protection legislation, ICED is the controller of the personal data shared with us. This means that we decide why and how we process your personal data. For further information regarding privacy and data protection, please contact info@iced-eval.org.
We also work with various third-party service providers to process personal data. For instance, when collecting data via forms, we utilize Google Forms and Microsoft Forms as our data processors. These providers are responsible for securely handling personal data according to GDPR requirements.
The type and amount of personal data we collect depends on the purposes for which we will need to use it and will include:
We may collect your personal data in thefollowing ways:
For example, you may provide us your details when you attend our events, donate to sponsor us, or reach out to us for any purpose.
When you use our website, some limited information about you is recorded and stored temporarily. Please see the ‘Google Analytics’ section for more details.
We might obtain some details about you sourced from social media or articles and/or newsletters.
ICED utilizes third-party applications to monitor and analyze non-personally identifiable data concerning the usage of its website and subsites. This information is solely used to generate overviews of visitor behaviour, including statistics on the most and least popular webpages or products, as well as interaction with different sections of a page. The collected information cannot be linked back to a specific individual.
ICED maintains a record of data from our social media platforms, which may encompass contact details provided by following us on Twitter, LinkedIn, or Flickr, in feedback or comments on posts across our Facebook page, LinkedIn page, Instagram, or Twitter account, or by engaging with ICED's Facebook page by 'liking' it. If you opt to share our digital content via social networks like Facebook, Twitter, and LinkedIn, or view a video on a third-party media platform (such as YouTube), cookies from these third-party applications may be sent to you. The setting of these cookies is not controlled by ICED; we recommend that you refer to the third-party websites for guidance on managing their cookies.
When you register to attend an event organized by ICED, we will request your name, email address, organization, job title, country of residence, professional field, any dietary or special accommodation requirements, and areas of professional interest. If you are involved as a presenter, panelist, moderator, or facilitator at an event, we might gather your photo and presentation materials for publication on our website. Feedback and assessments about your performance as a presenter, panelist, or facilitator may also be collected. ICED will not disclose these data to external entities at the time of data collection. Attendee details for such events are maintained in our internal database and categorized based on your location, occupation, and expertise to ensure that you receive only pertinent updates from us.
In alignment with our role as a knowledge provider, we ensure that all event photography, video and audio recordings, and presentation slides are made available on our website and associated platforms. We capture photos and record videos of our public events, storing them in our data archive. Media consent forms will be made available prior to/during in-person events, in the event where we need to capture images, photos, and videos. Instructions on how to opt out of being photographed are provided during registration for in-person events. However, opting out of audio and video recording is not feasible for online events. These recordings are shared on our website in the media room section, on Flickr, and on YouTube.
We handle personal data relying on the lawful basis of legitimate interest or consent. The collected data is solely utilized for communication purposes, processing any donations that you make, and providing you with information or the services for which you have requested. We do not employ automated decision-making or profiling methods.
In compliance with the legal requirements of data protection, we have a lawful basis for processing your personal data. We may rely on any of the following legal bases to process your personal data, depending on the purpose for which we use your data:
We do not disclose personal data to third parties unless essential for our business operations or as mandated by law. We carefully choose all third-party service providers and furnish them with the minimal information required to deliver their services. Any sharing of data with third parties is conducted in accordance with GDPR regulations and with suitable data protection measures implemented.
We will not distribute your personal data to third parties without your consent unless permitted by law. We may reveal your personal data to the following third parties to facilitate the provision of our services.
Personal data is securely retained within our systems, which may involve transferring data outside the African Union and the European Union. In instances of such transfers, we guarantee that data protection measures adhere to GDPR standards. Information is stored solely for the duration necessary to fulfil the intended purposes for which it was gathered or as mandated by law.
ICED Implements adequate security measures in relation to encryption, access control, etc. to prevent data breaches.
ICED complies with laws regarding cross-border data transfers, including the GDPR, and ensures that all adequate levels of data protection in the receiving country are adhered to. In relation to the African Union Data Protection Laws, ICED implements all similar safeguards, especially under the Malabo Convention or national frameworks with which ICED is also in compliance.
We will retain your personal data only for the duration necessary to achieve the purposes for which it was collected, including meeting reporting and accounting obligations. Note that this does not include images, audio, and video recordings.
Upon the completion of this period, we will delete your personal data. If deletion is not immediately feasible, we will securely store your personal data and segregate it from any future utilization until deletion becomes possible. We reserve the right to dispose of any data at our discretion without prior notice, in accordance with relevant laws.
We strive to maintain accuracy in your contact information. If we identify that your details are outdated and cannot be rectified, we may proceed to delete your data.
Under the African Union Convention on Cyber Security and Personal Data Protection, commonly known as the Malabo Convention, and the GDPR, individuals possess rights to access their personal data, request corrections, seek the deletion of their data (right to be forgotten), and object to the processing of their data. These rights can be exercised by contacting us at info@iced-eval.org.
You have the following legal rights over your personal data:
Please note that some of these rights may be subject to safeguards, limitations, or exemptions as per relevant regulations.
If you have any concerns regarding our handling of your personal data, you have the option to file a complaint with the supervisory authority in your country. However, you can reach us at info@iced-eval.org.
We retain the right to adjust this privacy policy at any time. Any alterations will be published on our website, and we will inform data subjects accordingly.
For any questions or concerns regarding this privacy policy, please contact us at info@iced-eval.org.
